Airbnb welcome book template (free PDF)
Free printable welcome book
Six pages to fill in by hand: the cover, the essentials, how the house works, house rules, local favorites and a checkout list with a guest book card.
An Airbnb welcome book is a short binder in the house that answers your guests’ questions before they message you, starting with the Wi-Fi password. Our free template gives each topic its own page, six pages in all, in US Letter or A4 and ready to fill in by hand.
What to include in an Airbnb welcome book
Most welcome books answer the same questions, in roughly the order guests ask them:
| Section | What goes in it |
|---|---|
| Welcome | The name of the place · your names as hosts · a short note |
| The essentials | Wi-Fi name and password · check-in and checkout times · door code or keys · parking · the full address · your phone number |
| Emergencies | The local emergency number · nearest hospital · nearest pharmacy · first aid kit · fire extinguisher |
| How the house works | Heating and air conditioning · hot water · kitchen appliances · TV · laundry · trash day · spare towels and blankets |
| House rules | Quiet hours · most guests allowed · smoking · pets · visitors · pool, hot tub or fireplace |
| Local favorites | Coffee · groceries · restaurants · things to do · walks · a rainy-day plan · your one best tip |
| Before you leave | A short checkout list · a thank-you |
Keep each topic short. A welcome book gets read standing up in the kitchen, often with a suitcase still in hand.
How the template is laid out
The essentials come first, right after the cover, because the Wi-Fi password is almost always the first thing a guest looks for. The emergency details sit on the same page, so nobody has to search for them at a bad moment.
The next three pages give each topic its own heading and a few lines to write on: how the house works, the house rules and your local favorites. The last page is a checkout list with boxes to tick, two spare lines for anything special about your place, and a card with an empty square for a QR code.
Write it by hand with a fine pen. Handwriting feels like a welcome, and a page you wrote yourself is easy to redo when something changes.
The welcome book and Airbnb’s house manual
Airbnb has its own version of a welcome book. Its help page on adding a house manual describes it as a place for day-to-day details, such as how to turn on the hot water heater or where to find an extra blanket, and says only guests with a confirmed reservation can open it. In your listing it sits in the Arrival guide, next to the check-in method, directions and the Wi-Fi password, and guests get it after they book, according to Airbnb’s check-in advice for hosts.
So write both from the same notes: the house manual reaches guests before they arrive, and the printed book is there when they walk into the kitchen. If you are unsure which is which, our guide to the Airbnb guest book vs welcome book explains the difference.
Small things that make guests use it
- Put the book where people put their keys down, such as the kitchen counter or the table by the door.
- Slide the pages into sheet protectors in a slim binder. They survive coffee, and you can swap one page without reprinting the rest.
- Tape a photo next to anything tricky, like the thermostat or the shower.
- Update it the day something changes, such as a new TV, a new trash day or a new Wi-Fi password.
A guest book at the back
The last page of the template has a card with an empty square for a QR code. We make a free digital guest book for vacation rentals, so weigh this with that in mind: print your guest book’s QR code from its Share page, stick it in the square, and guests can thank you and leave tips for the next guests from their phones. If you prefer paper, our free Airbnb guest book template prints the same way and fits the same binder.
Quick answers
What should be in an Airbnb welcome book? Start with the Wi-Fi and the check-in times on one page. After that, give each topic in the table above its own short section.
Is a welcome book the same as a house manual? Mostly. Airbnb calls the version inside the app the house manual. A printed welcome book usually adds a welcome note and your local tips, and it is there for guests who never open the app.